Race Bible

Updates: 

Oct 15 – Gear List updated to include the recommendation of bike locks if you plan to stop on course, some other gear requirements dropped for this year (e.g. headlights for short distance cyclists, b/c they’re only be riding in the daylight).

Oct 17 – Projected Slow Pace times listed to give you an idea of what Cut Off times will be.

Oct 25 – Noted that we’ll have a drop in time Friday, Feb 18th in the evening at the Assiniboine Park duck pond start/finish area for racers to sign a waiver, get their cue sheets, commemorative toque, bib #, etc, and to show us their proof of vaccine.

If you have any questions or concerns email us at: actifepica@gmail.com

All information in the Race Bible is subject to change at any time. Race Directors will make every reasonable attempt to notify registrants about changes, but participants are responsible for understanding the contents of this document.

Reasonable accommodation for any aspects of the Race Bible can be requested by contacting us in advance of the event. Please contact us sooner than later.

Registration Deadline

Online entry form and waiver, along with entry fee, must be received by 11:59PM CST, February 6, 2022. Registration fees are non-refundable.

Gear Check

Because an in-city event is inherently more sheltered and less gear is required for an in-city race compared with earlier editions of our event (eg. you don’t need a bivy) it’s easier for us to see that you have all of your mandatory gear, so we don’t need to check your gear in advance of the race. We may however still check your gear any time during the event, at the start line, etc, so be sure to have all of your mandatory gear or you risk disqualification.

Pre-Race Meeting

We plan to have a couple of hours reserved for you to drop by the start/finish area in the Assiniboine Park on the evening of Friday, Feb 18, 2022 to sign a waiver, receive your bib #, commemorative toque, cue sheets, etc, and to share your vaccine confirmation info with us. If you can’t make it Friday evening we can make other arrangements with you.  This is a drop in time only though; our typical pre-race meeting will likely be virtual this year. We’ll post on our site a video that will bring you through what would ordinarily be contained in our face to face pre-race meeting, including last minute course and logistics updates, so it’s very important that you watch the video before race weekend. We’ll also email you a link to the video, hopefully a day or two in advance of race weekend.

Race Start Times

All race distances and disciplines will start between 8 am and 9 am Saturday morning, Feb 19, 2022.

About the Race

Actif Epica Ltd is a self supported ultra endurance event in extreme weather conditions. It promotes health benefits associated with outdoor activity in icy temperatures, snowy and/or windswept trails and paths, and Celebrates Human Resilience.

There are electronic CheckPoints along the route that participants scan themselves through using their smartphones that help us keep track of progress, and there are volunteers roving the course and a medic on standby, but participants should consider the event largely unsupported. You need to be able to take care of yourself during this event, making it through the race without assistance.

The Course

General Description

The race route can be found in the Racer and Spectator Course Guide. Cyclists and runners are treated to a mostly urban course that has a rural feel in many but not all areas as they traverse Winnipeg’s major waterways (the Red and Assiniboine) and travel along mostly bike and run specific paths (ie. designated low or no motor vehicle routes) through multiple greenways on a looped route that starts and ends in the Assiniboine Park.

Our goal is to offer a safe race course that exposes participants to the ever growing bike and run path and greenway network in Winnipeg while remaining within close reach of our medic team and volunteer rovers as everyone enjoys the pristine winter conditions that Winnipeg offers intrepid souls.

Weather Expectations

Typical winter weather in this part of Manitoba is frigid with subzero air temperatures that can dip to -30° Celsius (-22° F) or colder; however, windchill can result in effective temperatures of -50° C (-58° F) or colder. Weather conditions are likely to vary considerably during the race. Past races have seen weather conditions range anywhere from an effective windchill of -40° C in one year to an early thaw (near 0 C or 32 F) in another year.

Be ready for anything. Proper winter survival gear is critical. Racers must plan to be self-sufficient and be prepared in case of mechanical or physical breakdown.

Official Maps, GPS Info, and Cue Sheets:

Below are links to final maps for all distances.

Links to be added by January 2022

GPX, FIT, TCX, etc files are downloadable from the links above.

Automatically generated cue sheets are available through the GPS links above BUT the ones we hand out ahead of the race, which are also posted below, are modified slightly to provide clearer detail and include cues for things like off-road and river sections that aren’t otherwise covered).

Short Course Cue Sheets

Mid-Distance Cue Sheets

Long Course Cue Sheets

Please be mindful of other members of the public on paths and roads. This obviously isn’t a ‘closed’ course.

***OBEY ALL TRAFFIC LAWS AND SIGNS***

A description of the course is posted to our Course Guide.

Spectators

Spectators are encouraged to visit points along the route to cheer on competitors, a safe social distance from the competitors and other spectators and the general public. Check out our Course Guide for a full route description to determine where you can spectator from a safe distance.

Spectators may not provide assistance to participants at any point during the event other than supplying racers with extra food and/or water, but racers should still plan to be self-sufficient.

Race Rules

Failure to follow any of the rules is grounds for disqualification. Accommodations or modifications of the Race Rules may be made at any time and for any reason at the sole discretion of the Race Directors.

Modes of propulsion
Only human-powered modes of propulsion may be used. Any use of or support from motorized transportation will result in a disqualification.

Eligibility
Participants must be 18 or older and be capable of completing the race in order to register. This means participants should have many prior hours of experience riding or running in the cold conditions described here.

If participants are unsure of the experience necessary to safely complete the event they are encouraged to contact us at actifepica@gmail.com before registering.

Race Directors have the sole discretion to determine who is eligible to participate in the race.

Sign-in and waiver are mandatory
Participants who do not sign-in and complete the waiver will not be allowed to compete in the race.

Pre-race meeting is mandatory
Participants must watch our virtual pre-race meeting video. Note that last minute changes are often included in this meeting due to things like unforeseen last minute construction along the race route, changing weather conditions, and much more.

Participants are responsible for their own navigation
Although some trails are marked and most roads have signs, the course is not marked. Participants must carry with them a GPS and/or a compass (see mandatory gear requirements; a phone can be used as a GPS if it has enough battery life to last the entire event), and know how to use them in order to navigate the course. Detailed cue sheets will be provided ahead of the race. GPS tracks will be posted on this site before the race.

Start times
Participants must depart their starting point on time or they will be marked as DNS (Did Not Start) and they will not be allowed to compete in the race.

Race finish and cut-off times
Cut Off Times for all racers are approx a half hour after the last racer is projected to pass through each CheckPoint.

The cut off times are primarily there to make sure you have enough pace to make it through the course safely. Our hope is that every racer reaches the next CheckPoint before its cut off. In past races, excluding racers who have chosen to DNF, we’ve seldom had a racer arrive at a CheckPoint after the cut off.

**Cut off times to be posted in January 2022 but to give you an idea of what we’re looking at, here are our slow pace projections for each distance and discipline based on actual data from the last 3 years of the event along course sections similar to what the race route should look like in 2022:

Short Bike: 11.5 km/h

Mid Bike: 8.5 km/h

Long Bike: 12 km/h (yes, the long distance cyclist have historically had the fasted ‘slow’ pace)

Short Run: 5 km/h

Mid Run: 6 km/h

Long Run: 5.5 km/h 

No external support
No support crews, and no pacing or rides/tows accepted from motorized transport. Spectators may not provide assistance at any time (on course or at checkpoints) except to provide extra food or water, but participants should plan to be self-sufficient. Spectators may not accompany participants along the course (except at checkpoints).

Participants are permitted to help each other. This includes riding in small groups, (the buddy system is good way to do the race, especially in the dark and cold, but please obey all current Covid laws), drafting, or providing assistance (e.g. helping to change a flat tire). However, please do everything you can to practice safe social distancing.

Race Directors may provide a time credit to a participant who provides assistance to another.

Participants may accept limited or emergency support from officials if offered or provided.

CheckPoint amenities
The race is less supported this year than in years past; you can’t count on indoor CheckPoints BUT we will have a heated, indoor Start/Finish area.

No littering or caching of supplies
Littering or caching of supplies along the route are not permitted and will result in a disqualification. Leave no trace. You may purchase supplies from businesses along the route, wearing a mask when you’re in any indoor public space and adhering to any of their other health requirements.

Mandatory checkpoints
Participants must check in and out of each checkpoint electronically by using their smartphone to scan a QR code. This requires cellular service and obviously necessitates a phone battery and/or external back up battery that can make it through the whole race. Each missed checkpoint will result in a minimum 30 minute time penalty and may result in disqualification.

Stay on Course
Participants must complete the race using the route provided. If the participant leaves the race course for any reason (including getting lost), they should re-enter where they left or they may either be disqualified or assessed a time penalty at the discretion of the Race Directors. We don’t like disqualifying participants though and if it’s evident that you didn’t gain an advantage by unintentionally going off course even if you didn’t rejoin at the same place we’ll try to be as lenient as possible.

Sheltering
We may not have indoor CheckPoints to take shelter in (other than the heated Start / Finish shelter). You may be able to take temporary shelter in a local business as you call race HQ for assistance but we can’t guarantee what, if any, businesses may be available to you.

Obey all traffic laws / be courteous to others on course
This is an open course with motor vehicles on some sections. Motor vehicles have absolute right of way. Stop at all intersections and obey all traffic rules and signals. Anyone caught disobeying traffic laws will be disqualified and asked to leave the course. Be courteous to public users on the roads, trails, and paths and yield the right of way whenever necessary. Please always be polite.

Authority of Race Directors, race officials, checkpoint directors, and medics
Participants must obey the direction of Race Directors, CheckPoint Volunteers, Rovers, and Medics at all times. They may delay or pull racers from the course at any point at their discretion.

Failure to obey the direction of Race Directors, Checkpoint Volunteers, Rovers, or Medics is grounds for disqualification and may affect your eligibility to participate in future events.

Dropping out
In the event that a participant decides to drop out of the race they must notify Race Directors, CheckPoint Volunteers, or Rovers immediately (contact numbers will be provided at the pre-race meeting).

Weather-related race delay or cancellation
In case of extreme weather conditions, the Race Directors may delay, cancel or modify the race. As a general guideline a sustained effective windchill in excess of -40°C and/or visibility of less than 200m will be grounds for delaying, canceling or modifying the race.

Mandatory gear must be carried at all times
Participants must carry the required gear (see list below) at all times while on the course. Additional gear may be carried, however, participants must finish with all the gear they started with.

Participants may assist each other, however each participant must have their own mandatory gear at all times.

Race Directors reserve the right to check a participant’s gear at any time during the race (including at the start/finish). Compensation for lost time during a random gear check will be made. Any gear-check failures or arrival at finish line without mandatory gear are subject to disqualification or time penalties at the sole discretion of Race Directors.

Lights
Front and rear blinking lights must be active and worn while the participant is on the race course (they can be turned off at checkpoints).

The participant’s main light is required for navigation in the dark.

Dimmed or failed lights are grounds for disqualification.

MANDATORY AND RECOMMENDED GEAR CHART:

(If chart doesn’t load well on your device click here to go directly to GoogleSheets)

D4ABDBFD-A49B-4441-82FB-9FFA96C0B317

Drop Bags

Unfortunately with limited indoor shelter space available to us this year there’s no provision to leave drop bags at a Start/Finish area. There is however lots of close by, free parking so you can store stuff in your car if you have to. If you’re from out of town and without a car and would like to try to connect with someone who can help you store stuff during the race let us know and we can try to connect you with someone.

Policies

Registration and payment deadline
Participants must register and pay by the posted deadline in order to race in the event. Registrations without payment are not considered complete. Entry into the race after the deadline is at the sole discretion of the Race Directors.

Early bird pricing
Participants must register and pay by the posted early bird deadline in order to qualify for the early bird rate. Early bird registrations without payment are not considered complete and subject to regular pricing.

Non-refundable and not deferrable
Registration fees are non-refundable and not deferrable to subsequent years. Registration fees cannot be refunded if the race is cancelled, delayed, or rescheduled due to hazardous weather.

If you have registered for the race but are unable to participate in the race due to an emergency that causes financial hardship please contact us for for accommodation.

Complimentary Registrations
Complimentary registrations are only valid for the race(s) that they are issued for (i.e., a complimentary registration to Actif Epica for 2020 is not valid in 2021).