Volunteer Info

IF YOU YOU ARE CONSIDERING JOINING OUR AWESOME VOLUNTEER CREW PLEASE EMAIL US ANYTIME AT ACTIFEPICA@GMAIL.COM. WE’RE ALWAYS HAPPY TO ADD SOMEONE NEW TO THE LIST, AND CAN ALMOST ALWAYS USE EXTRA HELP AT VARIOUS CHECKPOINTS AND WITH ROVERS IN THEIR CARS SPOTTING PARTICIPANTS ON COURSE.

REST ASSURED THAT WE ARE PUTTING TOGETHER THOUGHTFUL COVID PROTOCOLS TO HELP KEEP VOLUNTEER AND PARTICIPANTS SAFE.

AS YOU CAN SEE BELOW YOU’LL RECEIVE AMPLE INSTRUCTION TO CARRY OUT YOUR DUTIES, AND ADDITIONAL HELP IS ALWAYS JUST A TEXT OR EMAIL AWAY.

This page is primarily for our volunteers’ use on Race Weekend, and will be updated within the dates noted below as Race Weekend approaches.

Pre-Race Meeting Volunteer Video (to be posted Feb 2021)

Emergency Plan (to be updated for 2021)

Hypothermia / Frostbite Info Sheet (2 page PDF)

Tentative 2021 Race Course

Spectator and Racer Course Guide

RACE HEADQUARTERS CONTACT LIST (to be posted Jan 2021):

CHECKPOINT INSTRUCTIONS FOR RACER TIME ENTRY:

  • Please update regularly, but at least every 30 minutes
  • If a Racer DNFs (Does Not Finish) at a Checkpoint, update us right away.
  • If you need help with time entry please contact HQ

Method #1 (Preferred):

  • Use Google Sheets Timing Sheets: links to your CheckPoint’s Timing Sheet is further below
  • Works best if you use a laptop/tablet or have Google Sheets App installed on your phone/tablet.
  • Benefits: You can edit everyone’s times at once and make corrections, less work for HQ

Method #2 (If you do NOT have Internet Access)

  • Please text HQ periodically with your CheckPoint name (e.g. U of M, Fraser Road, St Adolphe, etc),  and your latest racer bib #’s and in and out times and we’ll manually enter the info you give us.
  • If we haven’t heard from you in a while we’ll call you to get updates.

CHECKPOINT TIMING SHEETS LINKS (to be posted Feb 2021):

The Forks

Fraser Road

St Adolphe

Niverville

St Norbert

Town of La Salle

La Salle River Turn-around

U of M

Tentative CheckPoint and

Rover Volunteer Charts (to be posted Feb 2021):

– Volunteers will be notified directly if revisions are made prior to race weekend –

 CheckPoint Chart Google Sheets version

Expanded Rover and Medics Chart